a

Approved

Assistance dollars approved but not necessarily disbursed.

c

Category

To facilitate the processing of Public Assistance funding, FEMA separates Emergency Work into two categories (A and B) and Permanent Work into five categories (C to G).(Source: COR3)

COR3

Central Office of Recovery, Reconstruction and Resiliency (COR3). Is a division within the Public-Private Partnerships created on October 23, 2017 by the Executive Order 2017-65.

COR3 was created for the purpose of (a) identifying, procuring and administering all state, federal and/or private resources available to the Government of Puerto Rico or any Governmental Entity to invest in the Recovery; (b) coordinating and channelling all the efforts and activities of the Government of Puerto Rico and its Governmental Entities related to the Recovery; (c) financing, executing, or effecting works and infrastructure projects related to Recovery; and (d) advising the Governor of Puerto Rico and providing technical assistance and advice to other Governmental Entities regarding any matter to Recovery.

COR3 will carry out its purposes in such a way as to ensure the most efficient and effective use of the resources available for Recovery and to minimize the duplication of recovery work between governmental entities. (Source: COR3)

d

Direct Administrative Costs (DAC)

Include costs the recipient or subrecipient incurs in the different stages of each project formulation and request for reimbursement.

e

Emergency Work (Categories A and B)

Work that must be performed to reduce or eliminate an immediate threat to life, protect public health and safety, and to protect improved property that is significantly threatened due to disasters or emergencies declared by the President.

Excess funds

Amount that exists when the final actual cost of the work under all of the recipient’s or subrecipient’s subawards is less than the cost estimates used as the basis for the fixed-cost subawards. (Source: Guide for Permanent Work in Puerto Rico Public Assistance Alternative Procedures (Section 428))

f

Federal Assistance

Federal assistance is a federal program, service or activity that directly helps organizations, individuals or state, local, tribal governments. The sectors include education, health, public safety and public welfare, to name a few. Financial assistance is distributed in many forms, including grants, loans, direct payments or insurance.

g

Governor’s Authorized Representative (GAR)

The individual, designated by the Governor, who serves as the grant administrator for all funds provided; the person empowered by the Governor to execute, on behalf of the State, all necessary documents for disaster assistance. (Source: Hazard Mitigation Assistance Guidance)

i

Individual Assistance (IA)

The Federal Emergency Management Agency provides financial help or direct services to individuals and households via the Individual Assistance program. IA includes the following programmatic areas:

Crisis Counseling Program (CCP-NIMH)
Crisis Counseling Program (CCP-SCC)
Disaster Case Management (DCM)
Disaster Legal Services (DLS)
Disaster Unemployment Assistance (DUA)
Housing Assistance (HA)
IA Contract Services (CS)
Immediate Needs Assistance (INA)
Manufactured Housing Unit (MHU)
Other Needs Assistance (ONA)
Voluntary Agencies Leading & Organizing Repair (VALOR)

m

Mitigation

Any sustained action taken to reduce or eliminate long-term risk to life and property from a hazard event. (Source: Hazard Mitigation Assistance Guidance)

Mitigation activity

A mitigation measure, project, plan, or action proposed to reduce risk of
future damage, hardship, loss, or suffering from disasters. (Source: Hazard Mitigation
Assistance Guidance)

Mitigation project

A mitigation action is a specific action, project, activity, or process taken to reduce or eliminate long-term risk to people and property from hazards and their impacts.

A mitigation project is a logical grouping of any mitigation measures or actions proposed to reduce risk of future damage from disasters. (Source: Guide for Permanent Work in Puerto Rico Public Assistance Alternative Procedures (Section 428))

n

Non-Federal Contribution

The non-federal contribution, also known as matching funds, is the portion of the costs of a program or project with federal assistance that are not funded by the Federal Government. Each project or program establishes the minimum matching of funds.

o

Outlayed

Federal money actually paid out.

p

Permanent Work (Categories C to G)

Work that is required to restore a damaged facility, through repair or restoration, to its pre-disaster design, function, and capacity in accordance with applicable codes and standards. (Source: COR3)

Public Assistance (PA)

Disaster grant assistance available for communities to quickly respond to and recover from major disasters or emergencies declared by the President. Public Assistance reimburses local governments and certain private non-profit organizations for removing disaster-generated debris, the cost of preparing for and responding to the disaster and repairing or replacing eligible infrastructure including roads, bridges, buildings and utilities. FEMA obligates funding for these projects directly to Puerto Rico. It is divided into the following categories:

Emergency Work
Category A: Debris removal
Category B: Emergency protective measures

Permanent Work
Category C: Roads and bridges
Category D: Water control facilities
Category E: Public buildings and contents
Category F: Public utilities
Category G: Parks, recreational, and other facilities

Administrative costs
Category Z: Direct administrative costs

r

Recipient

An entity that receives a Federal award directly from a Federal awarding agency to carry out an activity under a Federal program. The Government of Puerto Rico, through COR3, is the recipient of the FEMA funds. (Source: COR3)

Request for Proposal (RFP)

Request for proposals for companies present offers on goods and services required by the agency. (Source: COR3)

Request for Public Assistance (RPA)

The form a public entity or PNP organization uses to apply for disaster assistance. (Source: COR3)

s

Sub-Recipient

A non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program. It does not include an individual that is a beneficiary of such a program. A Subrecipient may also be a Recipient of other Federal awards directly from a Federal awarding agency. (Source: COR3)